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A central service facility, such as a regional or state organization can host files on a Web server with worldwide access. Since CDs are often used as a storage medium, it is possible to produce additional copies for individual distribution. Labeled CDs can be sold or distributed freely to increase public exposure to the collection. Paper reproductions of graphical images can also be produced; however, copyright issues may be involved.

Several options exist for hosting digitized material. Internet service providers host Web pages including small collections of files. On a larger scale, commercial Internet services are available to host significant collections, albeit at a fairly high storage charge. The typical sites for hosting digital collections have been academic, governmental and community organizational servers (e.g., societies, associations). Using a rough guide of .5 Mb file size for each object, it is apparent that only serious storage systems can handle collections of thousands of objects.

Regardless of the use of in-house or contracted services, the organization will need oversight and management capacity during the capture of objects and during the program management phase following the project. The use of steering and stakeholder committees is advised. If the digitization process will be conducted in-house, technical resources as well as object handlers / preparers are required.

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